| Application fit | Roller diameter, roller spacing, frame width, conveyor length, load per item, and product dimensions. | A layout drawing, load assumptions, and written confirmation that the proposed configuration suits the intended products. | Gravity conveyors rely on suitable roller spacing and a sufficient slope for the specific load; a generic specification may not perform as expected. | Provide representative product sizes and weights, including the smallest and heaviest items, and ask for a configuration review. |
| Lead time | Quoted manufacturing time, time to dispatch, shipping duration, and any approval or drawing-review milestones. | A dated schedule that separates engineering, production, inspection, and delivery, with stated assumptions and delay notifications. | A single lead-time figure can omit design approval, freight, or site-readiness dependencies. | Compare the same delivery point and scope; record the promised dispatch date and estimated arrival date separately. |
| Technical support | Availability of application help before purchase and troubleshooting support after installation. | Support hours, response-time commitments, escalation route, and availability of installation or maintenance documentation. | Clear support arrangements reduce uncertainty when the conveyor needs adjustment, repair, or integration with other equipment. | Ask who handles technical questions, how requests are submitted, and whether support is included or billed separately. |
| Warranty and remedies | Warranty duration, covered components, exclusions, claim process, and responsibility for replacement freight or labor. | The written warranty terms and a clear description of how defects are reported and resolved. | Warranty length alone does not show what costs or downtime are covered. | Compare exclusions and remedies line by line, especially for rollers, bearings, frames, and damage in transit. |
| Build quality and inspection | Materials, finish, joining methods, dimensional checks, and inspection before shipment. | Material and finish specifications, inspection checklist, and acceptance criteria for the order. | Defined requirements make it easier to check that delivered equipment matches the agreed design and operating environment. | Specify the operating environment, dimensions, load, and finish in the purchase documents; agree how discrepancies will be handled. |
| Spare parts and maintenance | Availability, identification, pricing, and expected replenishment time for replaceable parts. | Parts list, component specifications, maintenance instructions, and a process for ordering replacements. | Standardized, identifiable parts can simplify routine maintenance and reduce delays when replacements are needed. | Ask for part numbers or complete specifications for wear items and check whether substitutes are acceptable. |
| Delivered and installed cost | Equipment price, packaging, freight, unloading, installation, taxes, and any commissioning or site work. | An itemized quotation with delivery terms, exclusions, and the party responsible for each activity. | The lowest equipment price may not be the lowest delivered or installed cost. | Normalize quotations to the same scope, destination, delivery terms, and installation assumptions before comparing totals. |
| Total ownership cost | Purchase and installation costs plus expected maintenance, replacement parts, and any relevant downtime costs over the chosen review period. | A cost breakdown, maintenance assumptions, spare-parts pricing, and the review period used for the estimate. | A consistent ownership-cost view helps distinguish purchase price from costs incurred during use. | Use the same formula for each proposal: purchase + delivery + installation + planned maintenance + expected parts + estimated downtime costs. |
| References and delivery history | Relevant experience with similar conveyor layouts, loads, environments, and project scope. | References for comparable projects, where available, and examples of drawings or documentation supplied with completed orders. | Comparable project experience can help assess whether the supplier understands the application and its practical constraints. | Ask references about specification accuracy, communication, delivery updates, and how issues were resolved. |